Small Business Susan

So what’s the OLDEST email you have in your OST file?

 http://msexchangeteam.com/archive/2009/01/27/450514.aspx


“Please continue this review. Many small sites have migrate up from SLD 5.0 and 5.5 environements and don’t want to do a full domain migration.
Also please look into backup (with tapes)  solution. Small sites with only one Exchagne server and a couple of other servers (DC file and print servers) don’t want to go the DRM route, don’t have second sites to replicate with.
Quick and dirty NTBACKUP was great for disaster recovery and comitting logs in in a crisis. Tapes are cheap over 10 or 15 years, and I have fairly frequently been able to restore old data from Exchange 5.5 or 2000 backups onto reconstructed systems (build a single server and restore your tape fromt he drive you kept and the old CDs)
What’s your suggestion for getting back an e-mail deleted today in 8 years time? Buy a very expensive archive system? Small shops are not going to do that.
They are not going to put their data online either.
Beware of reducing basic functionality – small companies grow! “

Dear Carol.

Don’t mean to sound harsh but I doubt that Microsoft is doing this for small shops. 


There’s probably one large customer … oh like I don’t know… a gasoline company that made money last year….that is forcing them to reconsider this.

Tape is dead, get over it.  If you really want tape then buy a third party solution.

Exchange 2007 migrations are a move mailbox and due to the fact that most (all?) Exchange 5.5/2k platforms are 32 bit and Exchange 2007 and above in only 64 bit WE ARE doing a full domain migration.  It’s not fun.  But you can’t slide from 32 bit to 64 bit even if you wanted to.

Emails deleted today are deleted under an appropriate deletion policy for the firm.  If someone subpoenas emails 8 years later, tell them tough.  It’s your policy to delete email.  Conversely if you are in an industry where emails need to be retained you are probably already looking at or have installed a mail archive solution.  Do people REMEMBER what email they got 8 years ago that they suddenly want back from a backup?  Email and mail servers are not a file cabinet so stop using them as such.  If you want to keep it, stick is somewhere else because it’s in your best interests and that of your future litigation to NOT keep emails that you don’t need to, and to keep the ones that you are regulated to do so.

Some small shops are putting their data online.  Some want that pig of an Exchange off their servers and into the cloud.  It’s all about being flexible these days.  Some folks will want on premises servers, some will be comfy with data in the cloud.  One size will no longer fit all.


Okay so since this 8 year old email thing just kills me… what’s the OLDEST email you have in your OST/PST file right now, this very moment?



9 comments ↓

  • #   Tony Toews on 01.28.09 at 2:36 am     

    Well, I’ll answer your rhetorical question. For mostly sloth and laziness I have every email that I’ve ever sent. Mostly all those received unless spam or quite useless. I’ve also retained every newsgroup posted I’ve ever sent.

    In looking at my Eudora mail store my first email on my current ISP was received on 1995-11-11. I was dialing long distance at 33.6 kpbs for those.

    However I did have another account and email storage a year or two previous to that. Those email and newsgroup postings are gone. Ah well.


  • #   Mark Doerbandt on 01.28.09 at 3:34 am     

    1997-10-07 … ;-)


  • #   John on 01.28.09 at 7:23 am     

    On-line mail archive storage (seven, not eight years) :

    > —–Original Message—–
    > From: John Walker
    > Sent: Tuesday, January 29, 2002 9:02 PM

    That was the oldest in the first archive I opened. (I am really bad about naming them, so its hard to tell which is the oldest.)

    I know that I have been archiving Exchange mail since the middle part of the 90′s, so if I got luck on old tapes, I might be able to dig up something older. (Albeit in a form which would provide a bunch of difficulty to get at… can you imagine “Back Office”?)

    I think tape is not dead, despite the rumors to the contrary. Hard drives fail, that’s why I backup. Something about backing up to the same media doesn’t strike me as the most secure in the long run.

    I wonder what the companies like Iron Mountain and Symantec do for their off site backup servers? Are they backing up the backups? To what?


  • #   levy on 01.28.09 at 9:21 am     

    Susan you asked so I looked – you can start laughing now.

    1997 – My first MS MVP welcome to the program award letter from Thomas Montefusco.
    1998 – When my (then girlfriend now) wife started Emailing each other.

    -Alan


  • #   Bill on 01.28.09 at 3:19 pm     

    1998 is my oldest email. Please tell us why this “kills” you? Also, few of my clients still use Tapes as backups.


  • #   Anders on 01.28.09 at 4:41 pm     

    Here it is
    From: xxxxx.xxx@CompuServe.COM
    Sent: Sunday, August 11, 1996 6:00 AM
    To: me
    Subject: WinZip Registration Info

    More than 12 years old.


  • #   Chris Knight on 01.30.09 at 6:22 am     

    In my OST, 1996-07-02.

    I’ve got an older archive with all my e-mail back to 92. mbox format, none of this namby-pamby binary blob archive nonsense :-)

    I think I’ve got a printout of it too. The UUENCODEs a bit difficult to decipher on this though. :-)


  • #   Rob on 02.02.09 at 10:24 am     

    1996-01-30

    The earlier ones lost their date, and show as 2019-08-23.


  • #   Tony on 02.03.09 at 2:51 pm     

    I have an Order confirmation from Dell for our first server dated 11/24/1999.