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Help a newbie understand Document areas vs Workspaces

June 7th, 2005 by

From: <spatters1000@discussions.microsoft.com>


Subject: Help a newbie understand Document areas vs. Workspaces


Date: Mon, 9 May 2005 13:32:03 -0700


Newsgroups: microsoft.public.sharepoint.portalserver


 


Can someone give me a quick lesson or a link to read that explains the difference between putting documents in the Documents and Lists area versus a Document Workspace? What’s the difference in these areas, what are the pros and cons of each, why is one better or worse, etc. I find stuff that talks about each area independently but nothing that compares the areas to help a newbie understand which area to use for what.


 


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Date: Mon, 09 May 2005 15:58:51 PST


Subject: Re: Help a newbie understand Document areas vs. Workspaces


From: “Hollis D. Paul”


Newsgroups: microsoft.public.sharepoint.portalserver


 


A doclib is a doclib is a doclib and smells as sweep by any other name.


 What you have to ask is: What is the difference between a Document WorkSpace and a generalized Team Site?  A Document WorkSpace is a specialized Team Site with just the facilities setup to facilitate the work on the document in question.  So, in a Document WorkSpace, you should not have news lists, or multiple doclibs that contain all kinds of papers that one keeps at hand in a generalized Team Site.  A Team Site is a full-service web site where you can create everything under the sun, and order anything from Alice’s Restaurant.  You have News about the World, your dates, your doctors, your medicines, anything that you want to be able to reference when you go to that site.  The Document WorkSpace is really about just working on that one document, not your promotions or your love life.


 


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From: <spatters1000@discussions.microsoft.com>


Subject: Re: Help a newbie understand Document areas vs. Workspaces


Date: Tue, 10 May 2005 06:54:03 -0700


Newsgroups: microsoft.public.sharepoint.portalserver


 


Thanks, Hollis. That helps. I can see that some people in our group are using the Doc Workspace incorrectly. They are loading it up with all their docs and directing others to go there to download info, etc.  Looks like they need to move their docs to the Library area.


 


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Date: Tue, 10 May 2005 07:47:58 PST


Subject: Re: Help a newbie understand Document areas vs. Workspaces


From: “Hollis D. Paul”


Newsgroups: microsoft.public.sharepoint.portalserver


 


Well, they may feel that things get lost in the general library.  Have you enabled MySites for everyone.  That is where people should be storing items of personal interest to them and where they can share them with others.  It has the advantage that MySites automatically generate network place pointers in most file explorers using WinXP.


 


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Date: Tue, 10 May 2005 17:13:31 +0100


Subject: Re: Help a newbie understand Document areas vs. Workspaces


From: “Steven Collier [MVP]” <steven.collier@mvps.org>


Newsgroups: microsoft.public.sharepoint.portalserver


 


I wouldn’t get too precious about how people are using your existing service, if it’s meeting their needs, adding value etc. then I wouldn’t start telling them they are wrong.


 


Steven


 


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From: “Bill English [MVP]”


Subject: Re: Help a newbie understand Document areas vs. Workspaces


Date: Mon, 9 May 2005 18:56:40 -0500


Newsgroups: microsoft.public.sharepoint.portalserver


 


Document workspaces are sites that are intended to give sub-teams a place to develop documents.  While workspaces are architecturally the same as any other WSS site (in that they persist forever), they are not intended to exist for long periods of time.


 


Not sure what you’re referring to when you mention the Documents and Lists area.


 



Bill English, MVP


www.mindsharp.com


sharepointdiscussions@yahoogroups.com


 

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