Cracking The Code

Excel’s ability to run pivot tables against an OLAP cube in Analysis Services is a truly wondrous beast. The ease of use; volumes of data; the filtering; all of these provide a rich environment for users to easily inspect their data and get real information out. Add to this that Microsoft seem to believe that pivot tables are a winner and keep improving it, access to cubes and slicers being some of the latest significant changes, I can see no reason for all serious Excel users not to get to grips with this technology.

In addition to all of this goodness, it is possible to build a table query against the cube using the cube formulae. Sometimes this might be the appropriate way to present your information. But cube formulae are hard, the syntax is pure MDX, and long-winded. For example, using the MDX cube from the SQL Server MDX Step By step book that I used in my last post, a cube formula to get the Reseller Sales Amounts for Cleaner products in 2003 within the US is

=CUBEVALUE(“MDX SBS SBS”,”[Date].[Calendar].[Calendar Year].[CY 2003]“,”[Product].[Product Categories].[Subcategory].[Cleaners]“,”[Measures].[Reseller Sales Amount]“,”[Geography].[Geography].[Country].&[United States]“)

Phew! That is hard work. Imagine repeating that for say years by product category, maybe a 5×20 table of values.

I tend to create simple macros that add lists of available members to a dropdown in the ribbon, a user can pick a business oriented item from this list, and it updates the activecell formula to add the appropriate MDX. This way, a user has a simple way to build the cube formulae, and will see the MDX so they can learn if they are so inclined.

In addition, we can be smarter and simplify the formulae, because each row would use the same product sub-category, each column would use the same calendar year. We can use the CUBEMEMBER function to get the row and column heading values, such as

=CUBEMEMBER(“MDX SBS SBS”,”[Date].[Calendar].[Calendar Year].[CY 2003]“)

and use that within the value formula,

=CUBEVALUE(“MDX SBS SBS”,I$5,”[Product].[Product Categories].[Subcategory].[Cleaners]“,”[Measures].[Reseller Sales Amount]“,”[Geography].[Geography].[Country].&[United States]“)

Similarly, we can use CUBEMEMBER to get the Cleaners member

=CUBEMEMBER(“MDX SBS SBS”,”[Product].[Product Categories].[Subcategory].[Cleaners]“)

and use that within the value formula,

=CUBEVALUE(“MDX SBS SBS”,I$5,$H6,”[Measures].[Reseller Sales Amount]“,”[Geography].[Geography].[Country].&[United States]“)

Finally, the US member

=CUBEMEMBER(“MDX SBS SBS”,”[Geography].[Geography].[Country].&[United States]“)

and use that within the value formula,

=CUBEVALUE(“MDX SBS SBS”,I$5,$H6,”[Measures].[Reseller Sales Amount]“,$H$3)

So far, so good, but how are we supposed to know what those members are, and how to get the full MDX syntax of the member items? Of course, if we know the cube structure intimately and know MDX syntax thoroughly, we have no problems, but most users are not as informed.

Yet again, Excel comes to our rescue, in that it will tell us the cube formulae.

If we take the pivot table that we showed in the last post again, a table of product sub-categories over calendar years for a particular region, Figure 1, which just happens to match up to the example above, we can demonstrate how

Figure 1

If we go to the PivotTable Tools context ribbon, and on the Options tab, Tools group there is an OLAP Tools dropdown. The final item on this dropdown is ‘Convert to Formulas’, Figure 2, which will change the pivot table to a table of cube formulae.

Figure 2

When you select this option, you will get the dialog shown in Figure 3 which allows you to keep any report filters or convert them.

Figure 3

In this example, I retained the report filters, and the result was a table as shown in Figure 4.

Figure 4

If we examine this table, we can see the cube formulae that generate the table, Figure 5 highlighted shows a particular cube member, and the MDX that is required. This could be the end result, we might just use the table as presented, or it can be used as a learning tool, to familiarise with the cube and the MDX syntax.

Figure 5

Whilst this is a very handy trick for getting to understand the MDX required for generating the cube formulae, it is on an individual cell basis. The pivot table itself does not pull all of this data back on a cell by cell basis, it issues a far more complex MDX set query that pulls back all of the data specified in your pivot table. To see this code would be very useful in gaining better MDX understanding, so how can we do this?

There is nothing built into Excel to provide this, but there is a free addin at CodePlex called OLAP PivotTable Extensions which adds a pivot table context menu item. One of the extensions is to show the MDX code. If you right click within the pivot table, you should see the new context menu item, as in Figure 6.

Figure 6

This displays the following dialog, Figure 7, where you can see the MDX code on the MDX tab.

Figure 7

As you can see at first sight, this is quite scary, but most of it is a list of cells being returned, such as [Product].[Product Categories].[Product].[List Price]. Cut and paste it to a text editor and you should be able to format it and make it more readable, helping to understand what it is doing.

One thing to note in this query, as in most pivot table queries off a cube, is that is uses the NON EMPTY clause in the selects. What this effectively does is to outsort any of the member combinations along a particular axis that have nothing but empty cells. At first sight this seems like a good idea, don’t clog up the query with a whole bunch of rows where there is no data. But there is a potential downside to this. What if you want to see some of those empty rows? As in the case where some of your sales team might have targets and some don’t (for instance, customer salesmen as against store salesmen). In this case, you would want to see their empty rows because you would want to know that they are not hitting those targets, but you would not want to see the empty rows for the store sales staff. In an MDX query in SMS you would use the Exists function instead of NON EMPTY, I have yet to find out how to do the same in a pivot table.

2 thoughts on “Cracking The Code”

  1. If you want to get a list of member in Excel cells you can use CUBESET function.
    E.g. You could use this formula to get list of all Subcategories for Cleaners products in US.

    Cell A1
    [Product].[Product Categories].[Subcategory].children,
    [Product].[Product Categories].[Subcategory].[Cleaners]
    ,[Geography].[Geography].[Country].[United States]
    ,[Measures].[Reseller Sales Amount]

    which holds all the members of the list.

    And then use

    Cell A2

    for the first member of the list….

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