Email

How to Change Mail app Notification Sound in Windows 10

The Mail and Calendar app included with Windows 10 help you stay up to date on your email, manage your schedule and stay in touch with people you care about the most. Designed for both work and home, these apps help you communicate quickly and focus on what’s important across all your accounts. Supports Office 365, Exchange, Outlook.com, Gmail, Yahoo! and other popular accounts.

By default, the Windows Notify Email.wav file is played when you get a new email message in the Mail app when you have notifications and play a sound turned on for the Mail app.

If you like, you can change the Mail app notification sound to use any .wav file you want played when you get a new email message.

This tutorial will show you how to change the Mail app notification sound for your account in Windows 10.

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How to Change Default Font for Mail app in Windows 10

The Mail and Calendar apps help you stay up to date on your email, manage your schedule and stay in touch with people you care about the most. Designed for both work and home, these apps help you communicate quickly and focus on what’s important across all your accounts. Supports Office 365, Exchange, Outlook.com, Gmail, Yahoo! and other popular accounts.

Starting with the Mail app version 16.0.11231.20082 and higher, you can customize how new messages will look with a new default font feature. If you create a new mail or reply to an existing mail, the text you type will be in the font face, size, color and emphasis you have selected.

Default font applies per-account and does not roam to other devices.

This tutorial will show you how to change the default font in the Mail app for your account in Windows 10.

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How to Pin to Start Email Folder from Mail app in Windows 10

The Mail and Calendar apps included with Windows 10 help you stay up to date on your email, manage your schedule and stay in touch with people you care about the most. Designed for both work and home, these apps help you communicate quickly and focus on what’s important across all your accounts. Supports Office 365, Exchange, Outlook.com, Gmail, Yahoo! and other popular accounts.

An added account in Mail has folders such as the Outbox, Inbox, Drafts, Archive, Conversation History, Junk, Sent, and Deleted for your email messages. You can add or remove folders from Favorites under the email account(s) how you want.

If you like, you can pin to Start a folder for email account(s) from the Mail app to be able to quickly open the Mail app directly to a folder of the email account you want from Start.

This tutorial will show you how to Pin to Start a folder of an email account from the Mail app for your account in Windows 10.

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How to Pin to Start Email Account from Mail app in Windows 10

The Mail and Calendar apps included with Windows 10 help you stay up to date on your email, manage your schedule and stay in touch with people you care about the most. Designed for both work and home, these apps help you communicate quickly and focus on what’s important across all your accounts. Supports Office 365, Exchange, Outlook.com, Gmail, Yahoo! and other popular accounts.

If you like, you can pin to Start your email account(s) from the Mail app to be able to quickly open the Mail app directly to the email account you want from Start.

This tutorial will show you how to Pin to Start an email account from the Mail app for your account in Windows 10.

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How to Change Send to Mail Recipient Icon in Windows

The Send to context menu makes it easy for you to quickly send a copy of items (ex: files, folders, libraries) to Bluetooth device, Compressed (zipped) folder, Desktop (create shortcut), Documents, Fax recipient, Mail recipient, and removable and network drives.

This tutorial will show you how to change the icon for the Send to > Mail recipient context menu item to any icon for your account or all users in Windows 7, Windows 8, and Windows 10.

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How to Change Folder and Message Spacing Density in Windows 10 Mail app

The Mail and Calendar apps included with Windows 10 help you stay up to date on your email, manage your schedule and stay in touch with people you care about the most. Designed for both work and home, these apps help you communicate quickly and focus on what’s important across all your accounts. Supports Office 365, Exchange, Outlook.com, Gmail, Yahoo! and other popular accounts.

The Mail app now supports increased density, giving users a choice over how much information is displayed on screen:

  • 26% more emails in multi-line mode
  • 84% more emails in single-line mode

Users can choose to have a spacious, medium, or compact folder and message spacing density in the Mail app.

This tutorial will show you how to change the folder and message spacing density to be spacious, medium, or compact in the Mail app for your account in Windows 10.

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How to Save Email Messages in Windows 10 Mail app

The Mail and Calendar apps included with Windows 10 help you stay up to date on your email, manage your schedule and stay in touch with people you care about the most. Designed for both work and home, these apps help you communicate quickly and focus on what’s important across all your accounts. Supports Office 365, Exchange, Outlook.com, Gmail, Yahoo! and other popular accounts.

If you like, you can save your email messages from the Mail app to a .eml or .pdf file as a backup.

This tutorial will show you how to save email messages in the Mail app for your account in Windows 10.

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How to Turn On or Off Caret Browsing in Windows 10 Mail app

The Mail and Calendar apps included with Windows 10 help you stay up to date on your email, manage your schedule and stay in touch with people you care about the most. Designed for both work and home, these apps help you communicate quickly and focus on what’s important across all your accounts. Supports Office 365, Exchange, Outlook.com, Gmail, Yahoo! and other popular accounts.

If you like, you can turn on to use the caret to navigate within a message in the Mail app.

This tutorial will show you how to turn on or off caret browsing in the Mail app for your account in Windows 10.

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How to Turn On or Off Auto-open Next Item in Windows 10 Mail app

The Mail and Calendar apps included with Windows 10 help you stay up to date on your email, manage your schedule and stay in touch with people you care about the most. Designed for both work and home, these apps help you communicate quickly and focus on what’s important across all your accounts. Supports Office 365, Exchange, Outlook.com, Gmail, Yahoo! and other popular accounts.

Whenever you delete or move an open message in the Mail app, the next message will automatically open by default.

This tutorial will show you how to turn on or off auto-open the next item in the Mail app for your account in Windows 10.

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Change How to Automatically Mark Item as Read in Windows 10 Mail app

The Mail and Calendar apps included with Windows 10 help you stay up to date on your email, manage your schedule and stay in touch with people you care about the most. Designed for both work and home, these apps help you communicate quickly and focus on what’s important across all your accounts. Supports Office 365, Exchange, Outlook.com, Gmail, Yahoo! and other popular accounts.

While reading your messages in the Mail app, you can select to automatically mark an item as read when selection changes or when viewed in the reading pane after waiting a specified amount of seconds. If you like, you can also select to not automatically mark an item as read.

This tutorial will show you how to change how you want to automatically mark an item as read in the Mail app for your account in Windows 10.

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How to Turn On or Off Swipe Actions in Windows 10 Mail app

The Mail and Calendar apps included with Windows 10 help you stay up to date on your email, manage your schedule and stay in touch with people you care about the most. Designed for both work and home, these apps help you communicate quickly and focus on what’s important across all your accounts. Supports Office 365, Exchange, Outlook.com, Gmail, Yahoo! and other popular accounts.

If you have a touchscreen, you can swipe your messages with your finger to perform one of the following specified swipe actions: Set/Clear flag, Mark as read/unread, Archive, Delete, Move, or Move to Junk

This tutorial will show you how to turn on or off and change swipe actions in the message list of the Mail app for your account in Windows 10.

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How to Turn On or Off Group by Conversation in Message List of Windows 10 Mail app

The Mail and Calendar apps included with Windows 10 help you stay up to date on your email, manage your schedule and stay in touch with people you care about the most. Designed for both work and home, these apps help you communicate quickly and focus on what’s important across all your accounts. Supports Office 365, Exchange, Outlook.com, Gmail, Yahoo! and other popular accounts.

By default, all of your messages are grouped by conversation in the message list of the Mail app, which means messages with the same subject are grouped together.

This tutorial will show you how to organize your messages to show individual messages or grouped by conversation in Mail app for your account in Windows 10.

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Hide or Show Preview of Attached Images in Message List of Windows 10 Mail app

The Mail and Calendar apps included with Windows 10 help you stay up to date on your email, manage your schedule and stay in touch with people you care about the most. Designed for both work and home, these apps help you communicate quickly and focus on what’s important across all your accounts. Supports Office 365, Exchange, Outlook.com, Gmail, Yahoo! and other popular accounts.

By default, the Mail app will show a preview of attached images in the message list to help make it easier to preview them without having to open the email message.

This tutorial will show you how to turn on or off to show a preview of attached images in the message list of the Mail app for your account in Windows 10.

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How to Add Email to Context Menu in Windows 10

You can use Email from the Share tab in the ribbon of File Explorer by default when you have files and/or folders selected. It allows you to send the selected items in an email as attachments using your installed email client program (ex: Outlook). The included Mail app in Windows 10 cannot be used with this share by email feature.

This tutorial will show you how to add Email to the context menu of files and folders for all users in Windows 10.

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How to Turn On or Off Email for Account in Mail app in Windows 10

Windows 10 comes with a new Mail app. The new Mail app brings improved performance and a familiar three-pane email UI, with a toggle to quickly move between your email and calendar. Mail includes customizable Swipe Gestures, letting you swipe right or left to take actions like delete, flag, move or mark as read/unread. Also check out the new email authoring experience. Mail leverages the familiar and rich capability of Word to that allows you to easily insert tables, add pictures and use bullets and color to your text. The new Mail apps support Office 365, Exchange, Outlook.com, Gmail, IMAP, POP and other popular accounts.

If you don’t want to continue to receive email from a particular account in the Mail app for Windows 10, you can either delete the account and remove it from the app, or you can turn off email for that account. Deleting or removing an account from either app will also remove any calendar associated with that account. Turning off email for an account will only temporarily remove the account from the app until email is turned back on for the account.

This tutorial will show you how to turn on or off to receive email for an account in the Mail app for your account in Windows 10.

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How to Turn On or Off Automatic Replies in Mail app in Windows 10

Windows 10 comes with a new Mail app. The new Mail app brings improved performance and a familiar three-pane email UI, with a toggle to quickly move between your email and calendar. Mail includes customizable Swipe Gestures, letting you swipe right or left to take actions like delete, flag, move or mark as read/unread. Also check out the new email authoring experience. Mail leverages the familiar and rich capability of Word to that allows you to easily insert tables, add pictures and use bullets and color to your text. The new Mail apps support Office 365, Exchange, Outlook.com, Gmail, IMAP, POP and other popular accounts.

You can use automatic replies in the Mail app to notify others that you are out of office, on vacation, or not available to reply to email messages.

This tutorial will show you how to turn on or off automatic replies in the Mail app for your account in Windows 10.

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How to Delete Email Messages in Windows 10 Mail app

Windows 10 includes a new Mail app. The new Mail app brings improved performance and a familiar three-pane email UI, with a toggle to quickly move between your email and calendar. Mail includes customizable Swipe Gestures, letting you swipe right or left to take actions like delete, flag, move or mark as read/unread. Also check out the new email authoring experience. Mail leverages the familiar and rich capability of Word to that allows you to easily insert tables, add pictures and use bullets and color to your text. The new Mail apps support Office 365, Exchange, Outlook.com, Gmail, IMAP, POP and other popular accounts.

You can delete old or unimportant email messages to keep your inbox clean, organized, and recover storage space.

This tutorial will show you how to empty folders and delete email messages in the Mail app for your account in Windows 10.

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