Intermediate
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- Video: Use columns to track, sort, and filter files in a SharePoint library
You can add columns to a library and then sort and filter by those columns to see only the information you need. Using columns to track, sort and filter documents, for example, you can view items in your libraries more efficiently without actually changing the structure of the libraries and how files are organized.
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- Video: Share documents
This video shows how you can share a document in your OneDrive for Business library with your co-workers. You can invite a person or group to view or edit the document or folder and they will receive an email notification that includes a link to that item. You’ll also see how to respond when you’re notified that someone is sharing a document with you.
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- Video: Use columns and folders together to view library items
If you are working with libraries that contain many items and folders, you can customize how items appear in those libraries. Learn how to create specific views of items in a library that will let you sort and filter the documents across folders based on library columns you add to the library.
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- Video: Add a column to a list or library
Learn how to add a column to a list or library on a SharePoint site. The video shows how to add existing columns in the list to a view and also how to create a new column in the list. Everything shown also works for a library.
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- Video: Copy or move library files by using Open with Explorer
This video shows how to open a library on a SharePoint site in File Explorer and then drag multiple files to a library on another site. First, we show how to do this when you have all the latest software. Then we show an alternate way to do this when you have previous versions—for example Windows 7, Office 2010, and Internet Explorer 9.
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- Video: Use folders and File Explorer to organize your SharePoint library
Are your SharePoint libraries getting out of control? Do you need to organize your documents in a way that is manageable and makes things easier to find? Use folders and Explorer to create folders that group your documents logically and then drag and drop files into those libraries either directly within SharePoint, or by using Explorer.
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- Video: Document library versioning and email alerts
You can set up your SharePoint libraries so that as you work with files in a library, you can track versions of the files over time. This might be useful if you need to go back and restore a previous version of a document, or if you just want to see the history of a file – the person that modified it last, when it was last modified – that sort of thing. You can also configure a library so that if anything changes in the library, or to a library item itself, you are alerted via email.
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- Video: Start a newsfeed on a team site
Some posts may not be suitable for the public newsfeed. This video shows you how to set up a newsfeed that’s available only to a selected group of people.
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Video: Include tags and mentions in a newsfeed post
Use can use #tags to draw attention to your post and to help people sort posts under labels. You can also use @mentions to draw attention to other people, and to alert those people that you’ve mentioned them.
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- Video: Add a link to a document to a newsfeed post
You can add a document link from a SharePoint library to a newsfeed post. For some Office documents, such as Word, Excel, or PowerPoint, a document thumbnail accompanies the link, and people can click the thumbnail to see the content of the document in a Web App viewer.
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- Video: Post something to everyone
You can post to the public newsfeed to start a conversation that everyone in your organization can see. You can add a variety of features to a post, such as a picture, #tag or @mention, and links to documents, websites, and videos. Anyone who sees your post can reply to it. People who are following you see your post in their Following view as well as in their Everyone view. People who aren’t following you see your post only in the Everyone view of the newsfeed.
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- Video: Sync OneDrive for Business to your computer
If you have the OneDrive for Business sync client, you can sync your OneDrive for Business library to your computer, and then work with your library files directly in your file system. This also gives you access to your OneDrive for Business library documents when you’re not online. This video shows you how to sync your OneDrive for Business library and how to find the synced folder in your file system.
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- Video: Sync a team site library to your computer
If you have the OneDrive for Business sync client, you can sync team site libraries to your computer, and then work with your library files directly in your file system. This also gives you access to the library documents when you’re not online. This video shows you how to sync a team site library and how to find the synced library folder in your file system.
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- Video: Work with documents in a synced library folder
Once you sync your OneDrive for Business library or other SharePoint libraries to your computer, you can work with files in these library folders just as you would with other files in your file system. For example, open or save files in these folders while working in Office applications. This video provides a summary of ways to work with documents in synced library folders.
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- Video: Stop or pause syncing libraries with OneDrive for Business
You can automatically sync SharePoint libraries with your OneDrive for Business folders. There may be times, however, when you may need to stop or pause the syncing of these libraries. For example, if your SharePoint site was moved to another server, you would need to stop syncing the libraries in order to reset the connection to the new server. In less than a minute, learn how to stop or pause syncing libraries on your SharePoint site with the OneDrive for Business folders on your computer.
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- Video: Create a blog
See how you can quickly create a SharePoint 2013 blog site that you can use to share your knowledge with team members. This video shows you, in about a minute, how to create a blog site.
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- Video: Permissions for blog lists or libraries
When working with SharePoint blogs, not only can you set unique permissions for a blog, you can also set unique permissions for lists or libraries containing posts and comments, for example. In this way, you can limit the number people in your organization that can approve posts or comments in a blog, for instance.
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- Video: Managing blog post categories
Managing blog post categories is easy. In this short video, learn how to rename, add or delete post categories to help readers find the posts that they are most interested in.
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- Video: Create a personal view of a list or library
Learn how to create your own personal view of a list to organize and display information. This video uses a Contacts list as an example, but the information applies to many other types of lists and also to libraries.
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- Video: Control access to your SharePoint libraries
Do you want to limit access to a particular document library containing items that are not meant to be available to everyone in your company or on your team? If you are working on a project with a select group of colleagues, and you want to share documents related to the project with only those colleagues, you can identify specific people or groups that can access those documents. Watch this short video to learn about customizing permissions for a specific library on your site.
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- Video: Add a link to a page
There are several ways to add a link to a page in SharePoint. You can add a link as a placeholder to a page that you have not created yet, or you can add a link to an existing page, list, or library. This video shows you how do to both.
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- Video: Update your profile privacy settings
This video shows how to update your profile and newsfeed privacy settings, so that you can decide what’s visible to others in your profile or newsfeed. Your ability to update this information depends on how profiles and newsfeeds are set up in your organization.
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