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Planning

At some point you should think about this

Good day, as a consultant we always feel proud about our work, sometimes we strive to do better, to do more, to be unique, to create things that no one else does and to make a significant impact to our client. But have you carefully considered how huge the impact will be? What happen if you are hit by a buss Monday morning? Or suddenly a pandemic arises, and you are forced to step down? What will be the overall impact for your client if they lose you out of the blue? Or for your employer, say that you want to step up in the corporate ladder, but you created to much dependency on you.

 

 

 

That one initial question

I know, is exiting to be able to take a product like SharePoint and install in your environment. It’s nice to see how easy is to follow recommendations from Microsoft TechNet or some blogs, YouTube videos out there and implement the platform in your premises. From the technical or engineering perspective, is awesome. SharePoint is a very big product, it offers significant number of tools and options for dealing with majority of enterprise challenges like search, content management, data interoperability, workflows etc. and it requires more than a SharePoint clean install to make sure we deliver value to a specific business goal. So, today I want to share the importance of asking that one question we need to ask to the business and be able to properly implement SharePoint.

Some question:

  • How can I make sure that a particular SharePoint feature or set of feature represent a solution approach for a specific business challenge?
  • How can I really envision the level of effort and cost of a SharePoint implementation?
  • Wait, did I say business challenge? What are my business challenges?

Yes, it’s critical to identify what are the business pain point and real issues that departments, processes, areas, business people or company as a whole are facing on daily basis on a given scenario. Maybe we should start from there.

Is your SharePoint implementation capable to engage with your business people

Just think about it. Is your SharePoint operational state capable enough to support your business enterprise content and information? A SharePoint implementation is more than one server, yes, you can install one server just for testing purposes, not recommended for production. Any software product or solution that your business relies need to be carefully planned and implemented in away to ensure that your business will not be impacted by technical issue or problem that can arise over time specially if you own the hardware and software.

SharePoint has been architected to support high availability and scalability so the business is not impacted with potential hardware or software risks. Make sure your staff knows the implications of an specific server configuration or what we like to call "topology" for your SharePoint implementation.

Yes, it’s expensive, so with your technical staff make sure you explore the implicit costs of owning a server product like this, there are several approaches for using SharePoint this days, third party hosting or the cloud are some examples that can help us with the ROI.

Rolling up SharePoint is not a matter of installing the server infrastructure, also, plan an structure or what we like to call "taxonomy" that represent and fit your business model also is critical and important to ensure that what we present to people make perfect sense.

The following list are some artifacts and configuration settings we also need to plan for:

  • Corporate Branding
  • Content Types
  • Site Columns
  • Term Sets
  • Sub Sites
  • Security Groups
  • Pages
  • Videos
  • Web Parts
  • Site Templates

Interested on understanding more about this concepts? Just join to my session "Introduction to Intranet Planning" next April 12, 2014 during the First Online SharePoint Saturday Gulf event!

Thanks

Haaron Gonzalez
SharePoint MVP and Lead Solution Architect
Hershey Technologies

Speaking at the First Live SharePoint Saturday Gulf

Next April 12, 2014 I will present a session called “Introduction to Intranet Planning” in the 1th Live SharePoint Saturday Gulf event, this is a remote live session. In this session we will explore what are the different approaches available to define our company Intranet, do you want to use your Intranet to community corporate info to your employees? or just to provide a collaboration tool for departments?, in this session I want to explain the different between communication portal and collaboration team sites and how can we create a connection between to help our users share departmental content without exposing your team site security. There are a lot of sessions about how to install and maintain our SharePoint farm and services but in this one lets explore how to use existing SharePoint services and create an intranet framework that fit our organization communication and collaboration requirements.

spsevents

Join the conversation and see you there! Register here