Setting up a public resource calendar in Outlook/Exchange

Q: We are using a public calendar to reserve our conference room. We would like to be able to create an appointment
within our own calendar – invite the mail enabled calendar as a resource – and know that when we invite the calendar – it is not busy.

I have been able to accomplish all but one thing – showing the user if the conference room resource is busy when scheduling. The only thing it shows is “no information available”. How do I do that?

A: To set up a resource so that it can be scheduled requires using an Exchange mail account:  This procedure works only if you are the resource administrator or you’ve been given owner permissions.

  1. On the Tools menu, click Options, and then click Calendar Options.
  2. Click Resource Scheduling.
  3. Click the options you want.
  4. Click Set Permissions
  5. Click the Permissions tab, and then click Add.
  6. In the Type name or select from list box, enter the name of each person you want to grant permissions to, clicking Add after each name.
  7. Click OK.
  8. In the Permission Level list, click Author.

2 thoughts on “Setting up a public resource calendar in Outlook/Exchange

Leave a Reply

Your email address will not be published. Required fields are marked *